Morton East Theatre

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    Constitution of Theatre CLUB 2015-1016

     

    Preamble:                                         The students of J. Sterling Morton High School do hereby establish the Morton Theatre CLUB and ordain this constitution with the following objectives in mind:

                                                                 

                                                                  (a)  To put on quality performances for the students and general public

                                                                  (b) To volunteer in the community by opening up performances to the public

                                                                  (c)  To recruit and maintain membership always

     

    ARTICLE I.  MEMBERSHIP

     

    Section 1:                                          Application for membership into the Theatre CLUB is open to

                                                                  Any student interested in participating.

    Section 2:                                          Any member may be dismissed from the Theatre CLUB because of misconduct, failure to meet his responsibilities to the club, or for being absent from more than 3 meetings and/or activities.  An acceptable excuse must be furnished to the secretary and sponsor for an absence.

    Section 3:                                          A member may be expelled from this club by a vote of the two-thirds majority of the club.

     

    ARTICLE II. OFFICERS

     

    Section 1:                                          The Theatre CLUB shall have the following officers:

    • President, who shall be responsible for
      1. Presiding over all meetings;
      2. Heading all standing and special committees;
    • Vice-President, who shall be responsible for
      1. All that the President is responsible for when the President is absent or unable to take part in the activities.
      2. Take attendance at all meetings;
    • Secretary, who shall be responsible for
      1. Any correspondence determined necessary to maintain adequate communication with the membership, school administration, Student Council, or any other agency.
      2. Recording the minutes of all regular and/or committee meetings.
      3. To furnish a copy of the SEMESTER REPORT to the Theatre CLUB COMMITTEE.
    • Treasurer, who shall be responsible for
      1. Collecting, depositing, and accounting of all the Theatre CLUB FUNDS;
      2. Presenting a financial report at all regular meetings;
      3. Submitting all invoices to the membership and to advisor for their approval for their acknowledgement before payment;
      4. Recording all financial business in the record book distributed by the Theatre CLUB COMMITTEE.

    Section 2:                                The above officers shall compose the Executive Board. The officers of an organization are not the only ones who have responsibilities.  Each member is a vital part of the organization and has an obligation to take an active and informed part in the proceedings of the organization’s meetings.

    The degree to which individual members become involved and accept responsibility for the normal function of organization affairs and the activities the organization sponsors determines whether it will succeed or fail.  It is the responsibility of each member to attend all regular meeting and whenever possible to participate in the projects, trips, and activities which the organization sponsors.

    Before a student makes a commitment to an organization, the student should consider whether he has the time, interest, and dedication to meet the responsibilities or membership.

     

    A Good Member:

    1. Shows respect for other members by being on time and brining necessary equipment to the meetings.
    2. Accepts the responsibility of sharing in the business at hand when a meeting convenes. Understand that participation is essential.
    3. Tries to get other members to express their ideas for the benefit of all, even if it means less time for presenting personal ideas.
    4. Participates according to the “Golden Rule.” Listens appreciatively to other’s ideas and contributions.
    5. Gives constant, active attention to the group’s activity during the meeting.
    6. Knows the purpose of the meeting and helps keep the ideas on tract to get things done.
    7. Earns the right to give constructive criticism freely by accepting it honestly.

    Checks on assigned responsibilities and receives guidance and authority to carry them out

     

    Section 3:                                Each officer shall maintain his duties to the fullest extent in accordance with the rules of the Theatre Club and the rules of the school.

    Section 4:                                Election Day of officers shall be the final meeting day of each school year.

    Section 5:                                Qualification of officers is stated in article III.

    Section 6:                                Procedure of voting is done by secret ballot.

    Section 7:                                All officers shall assume the duties of their respective offices when so designated by the organization.

    Section 8:                                The term of office shall be one year.

     

    ARTICLE III POWERS OF THE EXECUTIVE BOARD

     

    Section 1:                                The executive board shall set the dates for all regular meetings. The first step to effective organization is for all members of the group to have a clear understanding of their roles and the roles of other leaders and members.  The person responsible for a job must know what that job is in order to perform it well.

     

    Each officer has specific tasks to perform, but even a job description is subject to personal perceptions of what constitutes the job.  Obligations and responsibilities of officers, members, and committees should be written down, analyzed, and evaluated each year.

     

    The job description serves a threefold purpose:

     

    1. It ensures that the person holding the job knows the responsibilities of the job
    2. It provides the basis for evaluating the performance of the person holding the job
    3. It establishes what is important in the total organization so that resources can be organized accordingly

    All officers should:

    • Know and understand their specific duties and responsibilities
    • Dress neatly to set an example
    • Arrive early for meetings
    • Always pay strict attention to what is happening at the meetings
    • Keep the advisor(s) informed of all group activities
    • Maintain a good academic average (2.0 or better) and pass all courses
    • Remain in good standing with the Dean’s office
    • Hold no more than 1 major office and 2 minor offices during one school year (a major office is all Student Council offices and Class President)
    • Should attend leadership workshops and conferences
    • Promote school spirit
    • Accept all duties as assigned by the advisor

     

    DUTIES AND RESPONSIBILITIES OF THE PRESIDENT

     

    THE PRESIDENT leads and directs the group in its activities; helps to carry out its objectives; and serves as its representative to other organizations.

     

    1. Before a meeting, he or she:

    PLANS the meeting and PREPARES AND PUBLISHES THE AGENDA with the help of other officers, committee chairmen, and the advisor.  He or she includes what is to be accomplished and how it is to be achieved.  Together they determine the type of meeting and procedure to be used.

    (Ex.: in informal meetings, they would decide on the technique to be used, i.e., brainstorming, role playing, etc.)

    DELEGATE’s responsibilities

    CHECKS notifications, committee reports, business items

    CHECKS meeting place, equipment, etc.

    ARRIVES in the proper frame of mind, knowing that planning and preparation are complete

    1. The president brings to the meetings:

    A NOTEBOOK containing the constitution and by-laws, parliamentary procedure authority, a calendar, schedule of activities, and a list of members and committees.

    A GAVEL, the symbol of office, used judiciously to obtain and maintain order.

    ALL materials needed: agendas, pencils, paper, etc.

    KNOWLEDGE and skills, integrity, friendliness, sense of humor, and a positive attitude.

     

    1. During the meeting, the president:

    CALLS the meeting to order

    FOLLOWS the agenda

    LEADS the discussion

    HAVE a working knowledge of parliamentary procedure and other group techniques

    --states main motion, calls for the question (vote), and announces the results of the vote

    --votes ONLY in case of a tie

    --allows equal opportunities for members to express opinions

    --accepts reports

                      ORGANIZES and directs the work of committees through the chairman

                      KEEPS a favorable climate in the meeting

                      ENCOURAGES and sets an example in leadership, citizenship, and courtesy

                      STANDS

                            --to call the meeting to order

                            --to state motions

                            --to announce the results of votes taken

                      SITS

                            --during the meetings

                            --when minutes are read

                            --during discussion

                            --during reports          

                      LISTENS attentively

                      PRAISES and thanks groups

                      SUMMARIES and evaluates often

                      MAKES THE MEETING the group’s meeting

    1. After the meeting, the president:

     

    EVALUATES the meeting, the group, and his or her role, the achievements and the processes

     

    CHECKS reports and minutes

     

    SETS the machinery in motion for the next meeting

     

    REPORTS to and consults with the advisor and, as needed, the Director of Student Activities

     

    LISTS items to be researched

     

    CHECKS work of committees

     

    FOLLOWS through on recommendations and actions taken

     

    PREPARES for future activities

     

    SEES that the meeting room is put in order

     

    THE DUTIES AND RESPONSIBILITIES OF THE VICE-PRESIDENT

     

    The Vice President:

    1. Has the same requirements and knowledge as the president

     

    1. Is able and willing to take over for the president

     

    1. Should have important and specific committee activity assignments

     

    1. Can serve as the most significant leader within the committee structure

     

    1. Will maintain the club file which will contain a copy of:

     

    1. The club’s constitution and by-laws
    2. A financial statement covering each month’s financial operation
    3. A current list of members
    4. A list of activities, trips, or projects being sponsored by the club for the current school year
    5. The minutes of each club meeting

     

    THE DUTIES AND RESPONSIBILITIES OF THE RECORDING SECRETARY

               

    The Recording Secretary:

    1. Before the meeting
      1. Notifies members of the meeting
      2. Assists with the preparation of the agenda
      3. Has the minutes of the last meetings neatly typed and duplicated
    2. During the Meeting
      1. Takes attendance and keeps permanent records
      2. Takes complete minutes: states clearly what took place, including the following:
        1. Name of organization
        2. Date and place of meeting
        3. Who was presiding
        4. Disposition of the minutes
        5. Reports of committees (reports filed)
        6. Records of all motions and results
      3. Reads minutes clearly and distinctly and with enthusiasm
      4. Assists the chairman
    3. After the meeting
      1. Rewrites and types the minutes (corrections are made in the margin at the next meeting).
      2. Sees that all who should have a copy of the minutes receives one
      3. Checks with absentees
      4. Files reports

     

    THE DUTIES AND RESPONSIBILITIESOF THE CORRESPONDING SECRETARY

     

    The Corresponding Secretary:

    1. Reports, files, and answers all correspondence
    2. Keeps a file of clippings and relevant documents
    3. Writes notes of courtesy, thank you, congratulation, etc.
    4. Keeps copies of activity calendars and special events
    5. Communicates clearly
    6. Takes care of all publicity
    7. Produces a membership directory
    8. Maintains a file of important addresses
    9. Sends invitations to new members
    10. Aids recording secretary and takes over in his/her absence

     

    THE DUTIES AND RESPONSIBILITITES OF THE TREASURER

    The Treasurer:

    1. Keeps an accurate and complete record of all money collected and spent
    2. Prepares a budget for group approval, usually with assistance of a committee
    3. Presents reports regularly to council and DSA
    4. Works closely with the advisor
    5. Checks that all contracts entered into are signed by the advisor

     

    ARTICLE IV USE OF FINANCES

     

    Section 1:                                Any money collected by the Theatre CLUB must be handled in accordance with the Student Council and school rules.

    Section 2:                                The Theatre CLUB may spend money with the membership and advisor’s approval only for the following purposes;

    1. To cover the normal operating expenses of the Theatre CLUB.
    2. To promote the Objectives of the Theatre CLUB.
    3. All other projects (expenses) should be approved by the administration and Theatre CLUB COMMITTEE.

     

    ARTICLE V SPECIAL COMMITTEES

     

    Section 1:                                Special committees may be established or dissolved by the Executive Board or the club advisor.

     

                                                    BY-LAWS THE CONSTITUTION

     

    ARTICLE I

    Section 1:                                A quorum shall consist of a simple majority of the membership of the club.  No business can be transacted if a quorum is not present.

     

    ARTICLE II

    Section 1:                                The Constitution and By-Laws may be amended by a two-thirds vote of a quorum and/or of the membership.

     

    ARTICLE III

    Section 1:                                The actions of this club are subject to the approval of school administration and the faculty advisor.